Sharing Dashboards with Cloud Files as a Data Source

    When you share dashboards with other Analytics users, you need to take into account the data sources you used to build the visualizations in the dashboard. If your data source is a file uploaded on a cloud provider, users you share your dashboard with may not be able to open it unless you grant them access to the file.

    When you choose to allow access to a data source file on a cloud provider, a shareable link to this file is created. Dashboards that use this file as a data source will be properly viewed when shared with other users. The link itself will not be shared with Analytics users but is stored encrypted on our servers.

    You can create a shareable link when:

    Supported Cloud Providers

    You can grant access to dashboards, which use files uploaded on the following cloud providers:

    • Google Drive

    • One Drive

    • Dropbox

    Granting Access when Choosing a Cloud File as a Data Source

    You can allow access to a cloud file at the point of selecting your data source to build a visualization. After choosing a file uploaded on one of the supported cloud providers, you will be prompted to the following dialog:

    Allow access checkbox in the Set up your file dialog

    Make sure the Allow Access checkbox is selected, otherwise the shareable link will be disabled.

    Granting Access when Sharing a Dashboard

    You can grant access to dashboards that use cloud files with a disabled shareable link, when sharing them with other users.

    1. Click/tap on the overflow button of a dashboard.

    2. Select Share.

    3. The following dialog opens:

      A dialog to grant access to cloud file data sources

      Click/tap on Allow Access and proceed with selecting users to share your dashboard with.

    Saving a Dashboard with a Cloud File Data Source in a Workspace

    You may want to save in your workspace a dashboard, which contains one or more visualizations using cloud files as data source. If a shareable link to these data source files hasn't been created (has been disabled), Analytics will prompt you to allow access:

    Allow access to a dashboard with a disabled link when saving in a workspace

    This way you make sure all workspace members can view the dashboard you saved in your workspace.

    See Also

    If you can't see the contents of a dashboard, shared with you, please read: Requesting Access to Shared Dashboards with Cloud Files